How to ...?

 

For authors

For recommenders

For reviewers


 

For authors

 

To submit a preprint

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Click on the green 'SUBMIT A PREPRINT' button
3) Complete the form (title, authors, DOI, abstract, keywords, thematic fields)
4) Suggest recommenders by clicking on the blue 'SUGGEST RECOMMENDERS' button. Each time you suggest a new recommender, you can add others, or remove a suggested recommender by clicking on the orange ‘REMOVE’ button
5) Complete your submission by clicking on the green 'COMPLETE YOUR SUBMISSION' button. This will result in your submission being sent to the managing board for validation.

To modify a submission before it has been validated by the managing board

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS' —> 'YOUR SUBMITTED PREPRINTS' in the top menu.
3) To add or remove suggested recommenders: click on the black 'ADD/MANAGE' button in the middle of the line referring to the preprint in question, and add or remove suggested recommenders. Click on the green 'COMPLETE YOUR SUBMISSION' button when you have finished.
4) To modify the title, authors, DOI, abstract, keywords, or disciplines: click on the black 'VIEW / EDIT' button at the right end of the line referring to the preprint in question, and then click on the black 'EDIT ARTICLE' button.
5) Click on the blue 'SUBMIT' button when you have completed your modifications. This will result in the submission being sent to the managing board for validation.

To cancel a submission

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS' —> 'YOUR SUBMITTED PREPRINTS' in the top menu.
3) Click on the black 'VIEW / EDIT' button at the right end of the line referring to the preprint in question.
4) Click on the orange 'CANCEL A SUBMISSION’ button.

To suggest (additional) recommenders

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS' —> 'YOUR SUBMITTED PREPRINTS' in the top menu.
3) Click on the black 'ADD/MANAGE' button in the middle of the line referring to the preprint in question and add or remove suggested recommenders.
4) Click on the green 'COMPLETE YOUR SUBMISSION' button when you have finished.

To reply to the reviewers’ and recommenders’ comments and submit a new version of the preprint

1) Deposit the new version of your preprint on the preprint server (e.g. bioRxiv) of your choice.
2) Go to https://evolbiol.peercommunityin.org/ and log in
3) Go to 'YOUR CONTRIBUTIONS' —> 'YOUR SUBMITTED PREPRINTS' in the top menu.
4) Click on the black ‘VIEW / EDIT' button at the right end of the line referring to the preprint in question.
5) If you wish to modify the title, authors, DOI, abstract, keywords, or disciplines: click on the black 'EDIT ARTICLE' button. Click on the blue 'SAVE' button when you have finished your modifications.
6) Click on the blue 'WRITE, EDIT OR UPLOAD YOUR REPLY TO RECOMMENDER' button. On this page, you can write or paste your text, upload your reply as a PDF file, and upload a document with the modifications marked in TrackChange mode.
-You can save a draft version of your reply by clicking on the blue 'SAVE' button (you can then continue to modify your reply until it is ready for sending, at which point you move on to step 7).
7) To send your reply to the managing board, click on the green 'SAVE AND SUBMIT YOUR REPLY' button.


For recommenders

 

To recommend a postprint

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Click on the blue 'RECOMMEND A POSTPRINT' button. You will be asked to declare that you have no conflict of interest with the authors or the content of the article.
3) Complete the form (title, authors, source, DOI, abstract, keywords, disciplines) and click on the blue 'CONTINUE' button
4) To choose your co-recommenders (co-authors of your recommendation), select one or more co-recommenders from the list of PCI Evol Biol recommenders and click on the blue 'ADD' button.
5) To write your recommendation, click on the black 'WRITE/EDIT YOUR RECOMMENDATION' button and complete the form (recommendation title, recommendation).
-You can save a draft version of your recommendation by clicking on the blue 'SAVE' button (you can then continue to write or modify your recommendation, moving on to step 5 when it is ready to send)
6) When you have completed your recommendation, click on the green 'SAVE AND SUBMIT YOUR RECOMMENDATION' button. This will result in the recommendation being sent to the managing board for validation. Your co-recommenders will receive your recommendation.

To handle the evaluation of a preprint

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) If you wish to act as the recommender handling the evaluation of a preprint but have not been invited to do so, go to 'REQUEST FOR INPUT'—> 'CONSIDER PREPRINT SUBMISSION' in the top menu to see the list of preprints still requiring a recommender, and then go to step 3.
3) If you have been invited to act as the recommender handling the evaluation of a preprint, go to 'REQUEST FOR INPUT'—> 'DO YOU AGREE TO INITIATE A RECOMMENDATION?' in the top menu.
4) Click on the black 'VIEW' button at the right end of the line referring to the preprint in question to obtain information about the preprint.
5) Indicate whether you agree or decline the invitation to act as the recommender handling the evaluation of the preprint by clicking on the green or orange buttons. If you click on the green button, you will be asked to declare that you have no conflict of interest with authors or the content of the article.
6) You will then be invited to seek reviewers (you can postpone the invitation of reviewers by clicking on the blue 'DONE' button, but you will then need to follow the instructions 'to invite reviewers' at a later stage).
-To invite a reviewer not included in the PCI Evol Biol database: click on the black ‘CHOOSE A REVIEWER FROM OUTSIDE PCI EVOL BIOL DATABASE’ button and complete the form (first name, last name and e-mail address of the reviewer). You can change the subject and/or the message if you wish. You should then click on the blue 'SEND E-MAIL' button at the end of the form.
-To invite a reviewer listed in the database of PCI Evol Biol: click on the green ‘CHOOSE A REVIEWER FROM PCI EVOL BIOL’ button. A search engine and a filter based on thematic fields may be used. Select a reviewer by clicking on the black ‘ADD’ button at the right end of the corresponding line. You can modify the subject and/or the message of the e-mail before sending it to the reviewer concerned. Then, click on the blue 'SEND E-MAIL' button at the end of the form.
7) When you have sent invitations to all your chosen reviewers, click on the blue 'DONE 'button.

To invite reviewers

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS'—> 'YOUR RECOMMENDATIONS OF PREPRINTS' in the top menu.
3) Click on the black 'CHOOSE A REVIEWER' button in the line corresponding to the preprint considered.
-To invite a reviewer not included in the database of PCI Evol Biol: click on the black ‘CHOOSE A REVIEWER FROM OUTSIDE PCI EVOL BIOL DATABASE’ button and complete the form (first name, last name and e-mail address of the reviewer). You can change the subject and/or the message if you wish. Then, click on the blue 'SEND E-MAIL' button at the end of the form.
-To invite a reviewer from the PCI Evol Biol database: click on the green ‘CHOOSE A REVIEWER FROM PCI EVOL BIOL’ button. A search engine and a filter based on thematic fields may be used. Select a reviewer by clicking on the black ‘ADD’ button at the right end of the corresponding line. You can modify the subject and/or the message of the e-mail before sending it. Then, click on the blue 'SEND E-MAIL' button at the end of the form.
4) When you have sent invitations to all your chosen reviewers, click on the blue 'DONE 'button.

To send a reminder to reviewers

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS'—> 'YOUR RECOMMENDATIONS OF PREPRINTS' in the top menu.
3) Click on the blue 'SEND A REMINDER' button located just to the right of the name of the reviewer concerned.
4) You can modify the subject and/or the message of the e-mail before sending it. Then, click on the blue 'SEND E-MAIL' button.

To cancel a request for a review

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS'—> 'YOUR RECOMMENDATIONS OF PREPRINTS' in the top menu.
3) Click on the orange 'SEND A CANCELLATION NOTIFICATION' button located just to the right of the reviewer concerned.
4) You can modify the subject and/or the message of the e-mail before sending it. Then, click on the blue 'SEND E-MAIL' button.

To check the e-mails you have already sent to an invited reviewer

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS'—> 'YOUR RECOMMENDATIONS OF PREPRINTS' in the top menu.
3) Click on the black 'E-MAILS' button located just to the right of the name of the reviewer concerned. E-mails are listed in chronological order, from oldest to most recent.

To view the reviews

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS'—> 'YOUR RECOMMENDATIONS OF PREPRINTS' in the top menu.
3) Click on the black ‘VIEW’ button located just to the right of the name of the reviewer who has completed his/her review. You can also click on the black 'CHECK & EDIT' button at the right end of the corresponding line.

To communicate your decision or write a recommendation

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS'—> 'YOUR RECOMMENDATIONS OF PREPRINTS' in the top menu.
3) Click on the black 'CHECK & EDIT' button at the right end of the corresponding line.
4) Click on the black 'WRITE OR EDIT YOU DECISION / RECOMMENDATION’ button.
5) Indicate your decision by selecting 'I RECOMMEND THIS PREPRINT', 'THIS PREPRINT MERITS REVISION' or 'I REJECT THIS PREPRINT'.
6) Choose a decision or recommendation title (this is of particular importance only for decisions to recommend the preprint concerned) and write or copy/paste your decision or recommendation text.
-You can save a draft version of your decision or recommendation text by clicking on the blue 'SAVE' button (you will then have to go through steps 0 to 5 to complete your recommendation).
7) To send your decision or recommendation to the managing board for validation, click on the green 'SAVE AND COMPLETE' button. This will result in your decision or recommendation being sent to the managing board for validation.

To request an additional round of reviews from the reviewers

Follow the steps described in the rubric 'to request reviews’.


For reviewers

 

To read a preprint before deciding whether or not to agree to review it

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'REQUESTS FOR INPUT' —> 'DO YOU AGREE TO REVIEW A PREPRINT?' in the top menu.
3) You can read the preprint by clicking on the blue hyperlink to the digital object identifier (DOI) in the line corresponding to the preprint considered.

To accept or decline an invitation to review a paper

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'REQUESTS FOR INPUT' —> 'DO YOU AGREE TO REVIEW A PREPRINT' in the top menu.
3) Click on the black 'ACCEPT OR DECLINE' button at the right end of the line corresponding to the preprint in question.
4) At the bottom of the page, click on either the green ‘YES, I AGREE TO REVIEW THIS PREPRINT’ button, or the orange ‘NO THANKS, I’D RATHER NOT’ button.

To read a preprint after agreeing to review it

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS' —> 'YOUR REVIEWS' in the top menu.
3) You can read the preprint by clicking on the blue hyperlink to the digital object identifier (DOI) in the line corresponding to the preprint considered.

To write, edit or upload your review

1) Go to https://evolbiol.peercommunityin.org/ and log in
2) Go to 'YOUR CONTRIBUTIONS'->'YOUR REVIEWS' in the top menu
3) Click on the black 'VIEW/EDIT' button at the right end corresponding to the preprint concerned.
4) Click on the black 'WRITE, EDIT OR UPLOAD YOUR REVIEW' button at the bottom right.
5) You can now write, modify or upload your review.
-You can save a draft version of your review by clicking on the blue 'SAVE' button (you will then have to go through steps 0 to 4 to complete your review).
-When you have written or uploaded your review, click on the green 'SAVE & SUBMIT YOUR REVIEW' button. Your review is not considered to be complete until you have clicked on this button.